---
title: Using Donation Station Reports for Gift Aid and GASDS Claims
description: Learn how to use Donation Station reports for Gift Aid and Gift Aid Small Donations Scheme (GASDS) claims, including which reports to use for Pro, Lite and Lite II devices.
---

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# Using Donation Station Reports for Gift Aid and GASDS Claims

## Learn how to use Donation Station reports for Gift Aid and Gift Aid Small Donations Scheme (GASDS) claims, including which reports to use for Pro, Lite and Lite II devices.

When fundraising through a Donation Station, there are two different ways you may be able to claim additional income from HMRC:

- Standard Gift Aid
- Gift Aid Small Donations Scheme (GASDS)

The donation details required by HMRC differ, depending on which type of Gift Aid claim you are making.

### Standard Gift Aid Claims

Where a donor has completed a Gift Aid declaration during their donation, their details will be available within your Gift Aid reports.

#### To prepare a standard Gift Aid claim:

1. Download your Gift Aid report from the Portal.
2. Review the donor details provided and check the time frame matches your timeframe for the claim
3. Copy and Paste this information when preparing your Gift Aid submission to HMRC.

You can claim Gift Aid on eligible donations regardless of donation value, provided a valid declaration has been received.

The declaration on your Donation Station is a standard statement as required by HMRC. Should you wish to vary it please contact our Support Team.

### Gift Aid Small Donations Scheme (GASDS)

GASDS allows eligible charities to claim a Gift Aid-style top-up on certain donations where no Gift Aid declaration was completed.

Unlike standard Gift Aid claims, donor names and addresses are not required.

#### For full eligibility rules, please refer to HMRC guidance:

**➡️** [**Gift Aid Small Donations Scheme (GASDS) guidance**](https://www.gov.uk/claim-gift-aid/small-donations-scheme?utm_source=chatgpt.com)

---

### Using Your Donation Station Reports

To identify potentially eligible GASDS donations:

1. **Download** the Donation Report for the period you wish to claim.
2. **Open** the report in Excel.
3. **Filter** the report to show: 
     - **Donations of £30 or less**
     - **Donations where Gift Aid was not completed**
4. **Review** the remaining transactions against HMRC's GASDS eligibility criteria.
5. **Use** these transactions when preparing your GASDS records and claim.

HMRC advises charities to keep records of:

- The donation amounts collected
- The dates donations were received
- The dates funds were paid into the charity's bank account

The Donation Report provides the transaction-level information needed to support this process.

---

### Which Donation Station Report Should I Use?

The report you need depends on the type of Donation Station you use.

### Donation Station Pro

Donation Station Pro devices can ask donors whether they would like to add Gift Aid and collect the full Gift Aid declaration.

For Pro devices:

- Use the **Gift Aid Report** for standard Gift Aid claims.
- Use the **Donation Report** to identify any non-Gift-Aided donations that may be eligible for GASDS.

### Donation Station Lite and Lite II

Donation Station Lite and Lite II devices do not currently collect Gift Aid declarations from donors.

For Lite and Lite II devices:

- Standard Gift Aid claims cannot be made through Donation Station data, as no Gift Aid declaration is collected.
- The **Donation Report** can be used to identify donations that may be eligible for inclusion within a GASDS claim, subject to HMRC's rules.

### Summary

| Claim Type | Report to Use | Donor Details Required? | Donation Station |
| --- | --- | --- | --- |
| **Standard Gift Aid** | Gift Aid Report | Yes | Pro Only |
| **GASDS** | Donation Report | No | Pro Lite and Lite II |

If you are unsure which scheme applies to a particular donation, we recommend consulting your finance team, a Gift Aid advisor, or HMRC guidance.

**Helpful Resources:**

- **[How do I collect Gift Aid on my Donation Station Pro?](https://help.gwd.team/how-do-i-collect-gift-aid-on-my-donation-station-pro?hsLang=en)**
- **[How do I login into the GWD Portal?](https://help.gwd.team/how-do-i-login-into-the-gwd-portal?hsLang=en)**
- [**How do I download reports?**](https://help.gwd.team/how-do-i-download-reports?hsLang=en)
- **[How to sign up for Automatic Gift Aid Reclaim](https://help.gwd.team/sign-up-for-automatic-gift-aid-reclaim-by-gwd?hsLang=en)**

- [Donation Station Pro](https://help.gwd.team/donation-station-pro?hsLang=en#main-content)

    - [Pro Device Set Up](https://help.gwd.team/donation-station-pro?hsLang=en#pro-device-set-up)
    - [Pro Device Connectivity](https://help.gwd.team/donation-station-pro?hsLang=en#pro-device-connectivity)
    - [Pro Device Power](https://help.gwd.team/donation-station-pro?hsLang=en#pro-device-power)
    - [Pro Taking Donations](https://help.gwd.team/donation-station-pro?hsLang=en#pro-taking-donations)
    - [Pro Device Features](https://help.gwd.team/donation-station-pro?hsLang=en#pro-device-features)
    - [Troubleshooting Your Donation Station Pro](https://help.gwd.team/donation-station-pro?hsLang=en#troubleshooting-your-donation-station-pro)
    - [Product Updates](https://help.gwd.team/donation-station-pro?hsLang=en#product-updates)
- [Donation Station Lite II](https://help.gwd.team/donation-station-lite-ii?hsLang=en#main-content)

    - [Donation Station Lite II First Time Setup](https://help.gwd.team/donation-station-lite-ii?hsLang=en#donation-station-lite-ii-first-time-setup)
    - [Donation Station Lite II Setup](https://help.gwd.team/donation-station-lite-ii?hsLang=en#donation-station-lite-ii-setup)
    - [Using the Donation Station Lite II](https://help.gwd.team/donation-station-lite-ii?hsLang=en#using-the-donation-station-lite-ii)
    - [Donation Station Lite II Connectivity](https://help.gwd.team/donation-station-lite-ii?hsLang=en#donation-station-lite-ii-connectivity)
    - [Donation Station Lite II Power](https://help.gwd.team/donation-station-lite-ii?hsLang=en#donation-station-lite-ii-power)
    - [Troubleshooting the Donation Station Lite II](https://help.gwd.team/donation-station-lite-ii?hsLang=en#troubleshooting-the-donation-station-lite-ii)
- [Donation Station Outdoor](https://help.gwd.team/donation-station-outdoor?hsLang=en#main-content)

    - [Donation Station Outdoor First Time Setup](https://help.gwd.team/donation-station-outdoor?hsLang=en#donation-station-outdoor-first-time-setup)
    - [Donation Station Outdoor Setup](https://help.gwd.team/donation-station-outdoor?hsLang=en#donation-station-outdoor-setup)
    - [Using the Donation Station Outdoor](https://help.gwd.team/donation-station-outdoor?hsLang=en#using-the-donation-station-outdoor)
    - [Troubleshooting the Donation Station Outdoor](https://help.gwd.team/donation-station-outdoor?hsLang=en#troubleshooting-the-donation-station-outdoor)
- [Donation Station Lite](https://help.gwd.team/donation-station-lite?hsLang=en#main-content)

    - [Donation Station Lite Set Up](https://help.gwd.team/donation-station-lite?hsLang=en#donation-station-lite-set-up)
    - [Lite Connectivity](https://help.gwd.team/donation-station-lite?hsLang=en#lite-connectivity)
    - [Lite Power](https://help.gwd.team/donation-station-lite?hsLang=en#lite-power)
    - [Using the Donation Station Lite](https://help.gwd.team/donation-station-lite?hsLang=en#using-the-donation-station-lite)
    - [Troubleshooting the Donation Station Lite](https://help.gwd.team/donation-station-lite?hsLang=en#troubleshooting-the-donation-station-lite)
- [GWD Portal](https://help.gwd.team/gwd-portal?hsLang=en#main-content)

    - [Using the GWD Customer Portal](https://help.gwd.team/gwd-portal?hsLang=en#using-the-gwd-customer-portal)
    - [Viewing Donations on Portal](https://help.gwd.team/gwd-portal?hsLang=en#viewing-donations-on-portal)
    - [Portal: Updating a Donation Station](https://help.gwd.team/gwd-portal?hsLang=en#portal-updating-a-donation-station)
    - [Troubleshooting the GWD Customer Portal](https://help.gwd.team/gwd-portal?hsLang=en#troubleshooting-the-gwd-customer-portal)
- [Optimise your Fundraising](https://help.gwd.team/optimise-your-fundraising?hsLang=en#main-content)

    - [Improving ROI](https://help.gwd.team/optimise-your-fundraising?hsLang=en#improving-roi)
    - [Designing your Donation Station](https://help.gwd.team/optimise-your-fundraising?hsLang=en#designing-your-donation-station)
    - [Looking after my Donation Station](https://help.gwd.team/optimise-your-fundraising?hsLang=en#looking-after-my-donation-station)
    - [Automatic Gift Aid Reclaim](https://help.gwd.team/optimise-your-fundraising?hsLang=en#automatic-gift-aid-reclaim)
    - [Gift Aid](https://help.gwd.team/optimise-your-fundraising?hsLang=en#gift-aid)
- [FAQs](https://help.gwd.team/faqs?hsLang=en)
- [Documentation](https://help.gwd.team/documentation?hsLang=en#main-content)

    - [Donation Station Android App Release Log](https://help.gwd.team/documentation?hsLang=en#donation-station-android-app-release-log)

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